Virtual Assistant / Lifestyle Manager
Zipdev
$0-$0 / yr
Salary
costa rica
Region
ASAP
Start Date
About Zipdev
Zipdev offers the opportunity to work remotely with clients based in the United States. Zipdev recruits and hires the best Developers, Designers, QA Testers, and Project Managers in Latin America. If you have been successful working remotely, work well with remote teams and understand the importance of communication, contact us right away.
About this Role.
About the Company
Our client is an innovative company in the manufacturing space, specializing in the design and production of high-quality mounting solutions for electronic devices and consumer products. With a strong entrepreneurial mindset and a fast-paced environment, the team values efficiency, creativity, and continuous improvement.
Role Overview
We’re looking for a highly proactive Executive Assistant to support a dynamic entrepreneur with both professional and personal tasks. This role requires someone who is organized, detail-oriented, and comfortable managing a wide range of responsibilities, from calendar and email management to supporting ongoing projects. A key aspect of the role is helping improve efficiency through the use of AI tools and systems.
Responsibilities
Manage and coordinate a busy calendar, including meetings, travel itineraries, and event coordination.
Support email management, prioritization, and organization
Provide administrative support to the executive and team as needed
Support light marketing-related tasks for an additional business venture
Research and implement tools (including AI solutions) to improve productivity
Help organize systems and processes to streamline daily tasks
Handle occasional personal tasks as needed
Requirements
3-4 years of experience as an Executive/Virtual Assistant, Lifestyle Manager, People and Operations Specialist, or similar role
Strong organizational and time management skills
Experience managing calendars, emails, and travel logistics
A Tech-savvy professional with knowledge of Slack, Asana, and Zoom.
Ability to work independently and adapt in a fast-paced environment
Strong communication skills and attention to detail
Interest or experience in using AI tools (Claude), to improve workflows and efficiency
Proactive mindset with the ability to anticipate needs
Experience with Klaviyo, Hubspot, and Shopify (Nice-to-Have)
Our Recruitment Process
Video Interview
30-minute take-home skills test
30-minute Call with the Recruiter (project, benefits, etc.)
Interviews directly with the client (depending on the project the # of interviews may vary, this may include an assessment)
Final Offer
Benefits
Work remotely Monday - Friday, 40 hours a week (no weekends)
Vacation: 10 business days a year
Holidays: 5 National Holidays a year
Company Holidays: 5 Company Holidays a year (Christmas Eve, Christmas Day, New Year's Eve, New Year's Day, Zipdev Day)
Parental Leave
Health Care Reimbursement
Active Lifestyle Reimbursement
Quarterly Home Office Reimbursement
Payroll Deduction Purchase Plans
Longevity Bonus
Continuous Learning Bonus
Access to Training and Professional Development Platforms
Did we mention it's REMOTE?!!
One of our core values at Zipdev is "Be authentic." that's why we encourage you to answer the application form in your own words; we are interested in getting to know you, not a digital assistant.
Wondering how our remote environment or our payment method work? We've put together some helpful answers in our FAQs at the bottom our our career site. Take a look and let us know if you have any other questions!