Virtual Administrative Assistant (Remote) | LATAM
HireHawk
$0-$0 / yr
Salary
chile
Region
ASAP
Start Date
About HireHawk
At HireHawk, we connect exceptional talent with leading companies across the United States. Our goal is simple: make it easier for exceptional talent around the world to access meaningful remote opportunities. By joining our network, you’ll have the opportunity to work with top US companies looking for skilled professionals ready to make an impact. Whether you're looking to grow your career, collaborate with ambitious teams, or find a role that fits the life you want to live — HireHawk helps you get there. Join a global community of talented professionals and start building your dream career from anywhere in the world.
About this Role.
Location: Remote / Virtual
Job Type: Full-Time
Salary Range: 1,200–1,500 USD/month
Schedule: Monday to Friday 8:00 a.m. - 5:00 pm EST
About Us HireHawk builds high-performing remote teams for U.S. and Canadian companies by connecting great professionals with meaningful work from anywhere in the world. We’re globally minded, outcomes-first, and we care a lot about clarity, ownership, and follow-through. You’ll be joining through HireHawk to support an established client where reliability and professionalism truly matter.
About the Role This role exists to reduce the operational and scheduling burden on leadership by giving the owner and sales team a highly capable right hand. You’ll own calendars, client follow-up, appointment scheduling, and day-to-day coordination so the team can stay focused on revenue and delivery. The client operates in Engineering & Construction Risk Consulting with a strong South Florida client base.
Responsibilities
Keep the owner and sales team’s calendars clean, accurate, and optimized so priorities happen on time
Schedule appointments end-to-end (confirmations, reminders, reschedules, and follow-ups) with strong attention to details and time zones
Serve as a professional first point of contact for clients by phone, ensuring every call feels organized, confident, and helpful
Support the sales team with research that improves outreach and conversations (light lead/account research, background notes, prep summaries)
Create and maintain a dependable follow-up system so no client request, appointment, or action item gets dropped
Coordinate across stakeholders (owner, sales team, clients, and any internal partners) to keep work moving without bottlenecks
Keep information organized across tools (calendar, email, notes, CRM if applicable) so the team always knows the latest status
Spot gaps and proactively suggest improvements to workflows, templates, and coordination routines that save leadership time
Requirements
Must-Have:
Bilingual fluency in English and Spanish (verbal and written)
1+ years of experience as a Virtual Assistant, Administrative Assistant, Executive Assistant, or Operations Coordinator
Proven calendar management and appointment scheduling experience (high volume and frequent changes)
Confidence and professionalism speaking with clients over the phone (clear, calm, and service-oriented)
Strong written communication skills (you can write messages that are concise, accurate, and client-ready)
Ability to work autonomously and deliver high-quality work without constant check-ins (strong ownership and follow-through)
Nice to Have:
Experience supporting a founder/executive or a small sales-driven, client-facing team
Familiarity with CRMs or sales support workflows (updating records, tracking follow-ups, keeping pipeline notes clean)
Experience coordinating across multiple stakeholders or departments in a remote setting
Exposure to consulting, engineering, construction, or professional services environments
Benefits
Access to a $200k+ perk marketplace with instant discounts on 150+ services
Access up to 50% of approved earnings before payday (no credit checks or fees)