Tax Office Admin & Client Specialist - IRS Enrolled Agent Required (US/Remote)

Paired is a global staffing and recruiting agency dedicated to connecting outstanding remote talent with leading companies. We are currently partnering with a US-Based company to find a Tax Operations & Client Success Specialist who will ensure smooth tax operations and provide excellent client support remotely.

As a Tax Operations & Client Success Specialist, you will play a vital role in managing tax-related processes and fostering positive relationships with clients. You will collaborate with various teams to ensure tax compliance and deliver exceptional service to clients.

Key Responsibilities

Client Communication & Coordination

• Manage client communications via phone and email.

• Follow up on outstanding documents and requests.

• Provide updates on tax return status and workflow progress.

• Coordinate appointments and scheduling.

• Route technical tax questions to the appropriate team members.

IRS & Tax Administration

• Contact the IRS and Franchise Tax Board regarding notices and correspondence.

• Pull tax transcripts and maintain detailed records.

• Request penalty abatements and assist with administrative tax resolutions.

• Research balances, payments, filing history, and notices.

• Follow up on unresolved client matters.

Entity Filings & Compliance Support

• Assist with LLC formations and business registrations.

• Coordinate Secretary of State filings and Statements of Information.

• Support S-Corporation election filings.

• Track compliance deadlines and annual filing requirements.

Workflow & Operations

• Coordinate quarterly estimated tax payment schedules.

• Maintain internal tracking systems and spreadsheets.

• Support tax return workflow management and delivery.

• Keep client records accurate and up to date.

• Serve as a liaison between clients and internal departments.

Requirements

• Must be an IRS Enrolled Agent. This is required, not preferred.

• Previous experience working in a U.S. tax office, CPA firm, or tax preparation environment.

• Strong understanding of IRS processes, tax notices, transcripts, POAs, payment plans, and client tax documentation.

• Experience communicating with the IRS and supporting clients with tax-related matters.

• Excellent English communication skills, both written and verbal.

• Strong administrative, organizational, and follow-up skills.

• Ability to manage multiple client cases, deadlines, and urgent requests in a fast-paced environment.

• High attention to detail and ability to handle confidential information professionally.

• Comfortable using tax software, CRM systems, Google Workspace, Microsoft Office, or similar tools.

• Client-facing experience is strongly preferred.

Benefits

Benefits

• Competitive salary (USD)

• Work From Home

• Flexible hours