Senior Executive Assistant (Operations-Focused) | Philippines & LATAM
HireHawk
$0-$0 / yr
Salary
el salvador
Region
ASAP
Start Date
About HireHawk
At HireHawk, we connect exceptional talent with leading companies across the United States. Our goal is simple: make it easier for exceptional talent around the world to access meaningful remote opportunities. By joining our network, you’ll have the opportunity to work with top US companies looking for skilled professionals ready to make an impact. Whether you're looking to grow your career, collaborate with ambitious teams, or find a role that fits the life you want to live — HireHawk helps you get there. Join a global community of talented professionals and start building your dream career from anywhere in the world.
About this Role.
Employment Type: Full-Time Contractor
Workplace: Remote
Compensation: USD 1,500 - 1,900/month
Schedule: Monday to Friday, U.S Time Zone (MST or EST)
At HireHawk, we believe in building strong, long-term partnerships with our clients by delivering exceptional service and results. We work with global companies and top-tier talent, helping them scale through high-quality recruiting and operational excellence.
Responsibilities:
Own complex calendar and inbox management across three companies, using prioritization judgment (not just scheduling)
Act as a gatekeeper and decision-support partner by triaging requests, drafting responses, and recommending next actions
Prepare and organize board materials, executive reports, and leadership documentation with strong accuracy and confidentiality
Track cross-company projects, deliverables, and deadlines so critical work is visible, moving, and completed on time
Coordinate cross-functional initiatives by aligning stakeholders, running follow-ups, and removing execution blockers
Improve internal workflows by documenting processes, streamlining recurring work, and introducing more efficient systems
Support basic bookkeeping workflows in QuickBooks, including transaction categorization and operational finance admin
Provide light marketing/admin coordination (task-based execution support, not strategic ownership)
Help drive internal AI adoption by identifying repeatable work, testing tools, and creating simple playbooks for team usage
Maintain high-quality operational “runway” for the executive: meeting prep, context briefs, and proactive reminders that prevent surprises
Requirements
4–8+ years of experience supporting senior executives (ideally supporting multiple leaders or operating across multiple business lines)
Proven operational ownership beyond admin support (you’ve improved workflows, built systems, or made execution measurably smoother)
Strong calendar and inbox management with real prioritization judgment and confidence making calls within agreed guardrails
Experience preparing executive-ready materials (board decks, reports, leadership documentation, meeting briefs, or similar)
Track record of coordinating cross-functional work and driving follow-through in fast-changing, ambiguous environments
Comfort with tools and systems (task/project management, documentation, collaboration tools) and a curiosity about AI for efficiency
Nice-to-have:
Experience supporting board-level stakeholders directly (board meetings, governance materials, investor-style reporting, etc.)
Exposure to QuickBooks and basic bookkeeping workflows (categorization, reconciliation support, finance admin)
Experience working in multi-entity environments (holding companies, multiple brands, multiple legal entities)
Background in or exposure to financial advisory, accounting/advisory, or e-commerce/retail operations
Benefits
Access to a $200K+ perk marketplace with discounts on 150+ global services.
Option to withdraw up to 50% of approved earnings before payday.