Senior Accounting Specialist

Our client is seeking a detail-oriented and tech-forward Senior Accounting Specialist to manage the full financial picture for a high-net-worth principal. This is a full-time, fully remote engagement. You will own day-to-day bookkeeping, monthly financial reporting, and ongoing budget tracking across personal household spending, investment portfolios, real estate holdings, and multiple business entities.

This is not a data-entry role.

Role Mission:

To provide accurate, timely, and complete financial visibility across all personal and investment accounts — empowering confident decision-making through clean books, clear reporting, and proactive financial stewardship.

Key Responsibilities:

Bookkeeping & General Ledger

• Maintain accurate, up-to-date books across personal, investment, real estate, and business entity accounts in QuickBooks Online

• Reconcile all accounts monthly; investigate and resolve discrepancies before reporting

• Prepare and post journal entries; ensure proper coding across entities

Monthly Financial Reporting

• Prepare monthly profit & loss statements and balance sheets across all accounts and entities

• Deliver clear, concise financial summaries with variance explanations — not just raw numbers.

• Maintain organized supporting schedules and documentation

Personal Budget & Spending Tracking

• Build and maintain a personal spending dashboard; track actuals vs. budget by category

• Identify spending trends and flag variances proactively

• Support annual budgeting process and update rolling forecasts

Investment & Portfolio Accounting

• Track investment portfolio performance, cost basis, and realized/unrealized gains across brokerage accounts

• Prepare periodic investment performance summaries

• Record capital contributions, distributions, and returns across investment vehicles

Real Estate Accounting

• Manage accounting for two residential investment properties

• Track intercompany transactions and ensure proper entity-level separation

• Support acquisition and disposition accounting as needed

Business Entity Management

• Maintain books for LLCs and other pass-through entities with clean separation of accounts

• Track intercompany activity and maintain supporting schedules

• Organize records to support annual CPA tax preparation, including K-1s and categorized schedules

AI-Assisted Workflows

• Utilize AI tools (ChatGPT, Claude, or AI-powered bookkeeping platforms) to automate categorization, generate financial summaries, and improve reporting efficiency

• Proactively identify opportunities to use AI and automation to reduce manual work and improve accuracy

• Stay current on AI-driven accounting tools and propose new workflow improvements

Requirements

• 3–7 years of bookkeeping or accounting experience, preferably including personal/family office or high-net-worth individual engagements

• Expert-level QuickBooks Online proficiency — chart of accounts setup, reconciliations, and custom reporting

• Experience managing books for multiple LLCs or pass-through entities simultaneously

• Demonstrated experience with investment and real estate accounting, including rental properties, brokerage accounts, and cost basis tracking, is a plus

• Proven use of AI tools — ChatGPT, Claude, or AI-powered bookkeeping platforms — to improve accuracy and efficiency in practice is a plus

• Strong Excel or Google Sheets skills for budgeting models and custom analysis

• Excellent written communication skills; able to translate financial data into clear, concise summaries

• CPA, CMA, or bookkeeping certification a plus but not required

Benefits

• Work remotely Monday - Friday, 40 hours a week (no weekends)

• Did we mention it's REMOTE?!!