Sales & Operations Coordinator

This role is open to candidates based in LATAM, Africa, and Eastern Europe. Please note that as this role supports U.S.-based clients, candidates must be available to work during U.S. business hours aligned with the client’s time zone.

Client Overview

Our client is a growing trade show exhibit and display company specializing in turnkey rentals, custom exhibits, and e-commerce display solutions for brands across the United States. They help businesses stand out at events through strong design, seamless execution, and reliable operational support.

Role Overview

The Sales & Operations Coordinator will support the day-to-day coordination of inbound leads, proposals, project timelines, CRM organization, vendor communication, and backend operational tasks across the business. The Sales & Operations Coordinator will work closely with leadership to help keep projects moving, maintain organization inside CRM systems, support inbound lead follow-up, and assist with ongoing website and operational updates. This role is ideal for someone who is highly organized, detail-oriented, proactive, and comfortable managing multiple responsibilities across sales support, operations, project coordination, and administrative functions. This is a full-time role with strong potential to grow into a larger operations-focused position over time.

Location

Fully Remote | 9AM - 5PM PST

Key Responsibilities

Sales Support & CRM Coordination

• Prepare quotes and proposals using provided templates and direction.

• Update and manage deals, contacts, and pipelines inside HubSpot.

• Assist with inbound lead follow-up and communication.

• Maintain accurate and organized CRM data.

• Pull relevant examples, images, and case studies for proposals.

• Assist with organizing and importing lead lists from trade shows and inbound inquiries.

Operations & Project Coordination

• Track project timelines, production schedules, and operational deadlines.

• Coordinate with vendors regarding production, shipping, and logistics.

• Monitor shipment timelines and confirm delivery updates.

• Maintain organized project checklists and internal tracking systems.

• Help ensure projects stay organized and on schedule.

Website & Marketing Support

• Upload and update content inside Shopify.

• Assist with website content formatting and backend updates.

• Support AI-generated content and image creation using provided guidelines.

• Assist with content coordination and backend marketing support tasks.

Administrative & Organizational Support

• Organize files, folders, templates, and internal documentation.

• Assist with SOP creation and process organization.

• Provide general administrative and operational support across the business.

Qualifications Experience

• 1-3 years of experience supporting sales, operations, project coordination, or administrative functions.

• Experience using CRM systems such as HubSpot is strongly preferred.

• Familiarity with Shopify or website backend management is a plus.

Qualifications Skills

• Strong organizational and time management skills.

• Ability to manage multiple priorities and deadlines.

• Strong attention to detail and follow-through.

• Comfortable learning new systems and tools quickly.

• Proactive and solutions-oriented mindset.

• Highly organized and process-driven approach.

• Comfortable working independently while maintaining accountability.

• Adaptable and willing to support across multiple areas of the business.

What Success Looks Like

• Quotes and proposals are prepared accurately and efficiently.

• Inbound leads are properly organized and followed up with.

• Projects stay organized and on schedule.

• CRM and operational systems remain clean and up to date.

• Communication is proactive, timely, and detail-oriented.

Opportunity

This is an exciting opportunity to join a growing company within the trade show and display industry and play a key role in supporting both sales and operational efficiency. The Sales & Operations Coordinator will work closely with leadership while helping keep projects organized, supporting customer and vendor coordination, and maintaining critical business systems. The right candidate will have the opportunity to grow alongside the business and expand into a larger operations-focused position over time.

APPLICATION PROCESS:

TO BE CONSIDERED FOR THIS ROLE THESE STEPS NEED TO BE FOLLOWED:

• Fill in the application form

• Record a video showcasing your skill sets