Project Manager

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Project Manager based in Brazil.

As a Project Manager, you will oversee the day-to-day delivery of integrated marketing and creative projects for a diverse portfolio of client accounts.
You will translate signed scopes into clear project plans, coordinating timelines, resources, deliverables, and dependencies.
Working closely with Strategic Account Managers and multidisciplinary specialists, you will ensure that projects move smoothly from planning through final approval.
You will take ownership of project management systems and maintain accurate visibility into progress, workload, hours, and budgets.
By anticipating risks, managing priorities, and keeping stakeholders informed, you will help teams deliver high-quality work on time and within scope.
This is an opportunity to join a collaborative, remote-first creative environment where proactive ownership, organization, and continuous improvement are valued.

Accountabilities
You will manage the operational execution of assigned client projects, ensuring that plans remain accurate, teams stay coordinated, and deliverables progress efficiently.

• Project Planning and ClickUp Management

  • Build and maintain project plans in ClickUp, ensuring tasks, owners, deadlines, dependencies, and statuses are always up to date.

  • Set up new projects using established templates, including task sequences, time estimates, due dates, project codes, and custom fields.

  • Follow up with team members to ensure project information reflects actual progress.

  • Ensure every task has an estimate and that time is accurately logged against the relevant task.

  • Delivery Coordination

    • Manage review and approval workflows for deliverables, from internal feedback through client review and final approval.

    • Coordinate cross-functional work across strategy, copywriting, design, digital, PR, and other disciplines.

    • Prepare milestones, timelines, and project updates for Strategic Account Managers to communicate with clients.

    • Handle operational communications, including scheduling, file delivery, reminders, and confirmations.

    • Coordinate internal and client meetings, preparing agendas, recording notes, and tracking follow-up actions in ClickUp.

    • Monitor client feedback and approvals, keeping teams informed about completed, pending, and blocked deliverables.

    • Scope, Hours, and Budget Management

      • Monitor logged hours against project estimates and identify potential budget or scope issues early.

      • Escalate out-of-scope requests internally so the appropriate stakeholders can manage change requests.

      • Support weekly project profitability reviews and monthly reconciliations of time, retainer hours, and deliverables.

      • Risk Management and Communication

        • Identify potential risks affecting deadlines, scope, or quality and recommend practical solutions.

        • Provide concise, proactive status updates to project teams and Strategic Account Managers.

        • Maintain organized files, consistent naming conventions, and version control across Google Drive.

        • Systems and Continuous Improvement

          • Apply and help improve project templates, checklists, and standard operating procedures.

          • Support project briefs and internal kickoffs, progressively taking the lead on internal kickoff meetings.

          • Identify opportunities to improve project workflows and the use of ClickUp.

          • Requirements:

          • The ideal candidate combines hands-on project management experience with strong organizational skills, clear communication, and the ability to coordinate multiple creative and marketing workstreams.

            • 2--4 years of project management experience in a marketing agency, creative studio, or in-house marketing team.

            • Practical experience managing projects through a work management platform. ClickUp is strongly preferred; experience with Asana, Monday.com, or similar tools is also accepted.

            • Experience coordinating multi-channel marketing deliverables, such as PR, social media, email campaigns, websites, and design projects.

            • Excellent written and spoken English, with the ability to communicate daily with US-based colleagues and clients.

            • Strong organizational skills, attention to detail, and consistent follow-through.

            • Ability to manage several projects simultaneously and reprioritize effectively when requirements change.

            • Proactive, calm, and solution-oriented approach, with the confidence to raise issues early.

            • Comfortable using Google Workspace, including Docs, Sheets, Drive, and Meet, and able to learn new tools quickly.

            • Experience in B2B, industrial, or water-sector environments is a plus, but not required.

            • Must be based in Latin America and available to work full-time during US Eastern Time business hours.

            • Must have a dedicated, quiet home office, a modern computer, an HD webcam, a headset, and reliable high-speed internet.

            • Willingness to undergo background and/or reference checks if required.

            • Benefits:

              • Monthly compensation: $3,000 USD base salary.

              • Performance bonus: Eligibility for an annual performance-based bonus tied to individual KPIs and overall business performance.

              • Flexible paid time off: Flexible PTO policy.

              • Paid holidays: 11 company-paid US holidays, including New Year's Day, Martin Luther King Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving, the day after Thanksgiving, Christmas Eve, Christmas Day, and New Year's Eve.

              • Flextime: Flexibility to accommodate appointments.

              • Fully remote work: 100% work-from-home opportunity from anywhere in Latin America.

              • Full-time schedule: Monday to Friday, 9:00 AM--5:00 PM US Eastern Time.