Marketing Administrative Assistant

This role is open to candidates based in LATAM, Africa, and Eastern Europe. Please note that as this role supports U.S.-based clients, candidates must be available to work during U.S. business hours aligned with the client’s time zone.

Our client is seeking a highly organized Marketing Administrative Assistant to provide day-to-day administrative support while coordinating social media posting across multiple client accounts. This role combines administrative operations with social media scheduling and AI-assisted content workflows, making it ideal for someone who is proactive, detail-oriented, and comfortable managing multiple priorities in a fast-paced marketing environment.

ROLE OVERVIEW

The Marketing Administrative Assistant will provide administrative support to account managers while managing social media posting calendars, scheduling approved content, writing platform-specific captions, and leveraging AI tools to improve efficiency. The role requires strong organizational skills, attention to detail, and the ability to maintain high-quality work across multiple client accounts.

LOCATION

Fully Remote (Work from Home) | 9:00 AM - 5:00 PM EST

KEY RESPONSIBILITIES

ADMINISTRATIVE SUPPORT

• Provide day-to-day administrative support to account managers.

• Manage inboxes and draft professional email communications.

• Complete account buildouts and maintain organized client records.

• Track projects, deadlines, and workflows using ClickUp.

SOCIAL MEDIA POSTING & SCHEDULING

• Build monthly posting calendars using approved content.

• Schedule content across Facebook, Instagram, TikTok, YouTube, Google Business Profile, LinkedIn, and X.

• Manage content scheduling through Hootsuite.

• Ensure posting calendars are accurate and completed on schedule.

CAPTION WRITING & BRAND VOICE

• Write engaging, platform-specific social media captions.

• Adapt messaging to each client's brand voice and audience.

• Tailor captions based on platform best practices.

• Learn each client's business before creating content.

AI-POWERED WORKFLOW

• Utilize AI tools to develop content plans and draft captions.

• Write and refine AI prompts to improve output quality.

• Review, edit, and quality-check AI-generated content.

• Leverage AI to improve workflow efficiency without over-relying on automation.

COLLABORATION & QUALITY

• Collaborate with account managers and content teams.

• Participate in internal meetings as needed.

• Ensure calendars, captions, and deliverables are accurate and review-ready.

• Maintain high standards for organization and quality control.

QUALIFICATIONS EXPERIENCE

• Prior experience in an administrative or virtual assistant role.

• Experience supporting marketing, social media, or account management teams is preferred.

• Experience building social media posting calendars or using scheduling platforms is a plus.

• Experience writing captions or content across multiple social media platforms is a plus.

• Experience managing multiple clients, projects, or deadlines simultaneously.

QUALIFICATIONS SKILLS

• Strong administrative and organizational skills.

• Strong written communication and caption writing skills.

• Experience using AI tools for content creation and workflow efficiency.

• Proficiency with Google Workspace.

• Familiarity with ClickUp.

• Familiarity with Hootsuite.

• Understanding of Facebook.

• Understanding of Instagram.

• Understanding of TikTok.

• Understanding of YouTube.

• Understanding of Google Business Profile.

• Understanding of LinkedIn.

• Understanding of X (Twitter).

• Strong attention to detail.

• Ability to manage multiple priorities simultaneously.

WHAT SUCCESS LOOKS LIKE

• Administrative tasks are completed accurately and on time.

• Social media calendars are consistently organized and published on schedule.

• Captions accurately reflect each client's brand voice.

• AI tools improve workflow efficiency while maintaining content quality.

• Account managers receive reliable operational support across multiple client accounts.

OPPORTUNITY

This is an opportunity to support a growing marketing team by combining administrative operations with social media coordination. The Marketing Administrative Assistant will play a key role in improving operational efficiency while helping clients maintain a consistent and engaging social media presence.

APPLICATION PROCESS:

TO BE CONSIDERED FOR THIS ROLE THESE STEPS NEED TO BE FOLLOWED:

• Fill in the application form

• Record a video showcasing your skill sets