Jr Recruiting Coordinator

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👋 ABOUT OLLY OLLY

Ready to roll up your sleeves and help transform local marketing forever? At Olly Olly, we're blending technology and real-world expertise to empower businesses across the U.S. like never before.

We believe small businesses are the backbone of our economy. That's why we're on a mission to provide them with tools, strategies, and insights that help them rank higher, generate high-quality leads, get calls and reviews, and, above all, grow sustainably without the hassle.

The Olly Olly platform complements our hands-on service perfectly: it's no-nonsense, easy-to-use software that helps local businesses streamline operations and contact management, drive leads, stabilize cash flow, and maximize revenue with minimal effort, so they can reclaim their time to focus on what they do best.

🌎 Our Vision

We aim to be the ultimate all-in-one platform for small business growth, allowing owners to manage every part of their business efficiently and effortlessly.

Our journey began as an agency and we've already helped thousands of clients succeed. Now, we're embracing an exciting new chapter: becoming a SaaS-first company. By combining hard-earned human expertise with AI and automation, we're creating affordable solutions that give business owners peace of mind while driving measurable success.

👀 Who We Are Looking For

This is an entry-level role, ideal for someone in the first 1-2 years of their career or a recent graduate. You will not be sourcing, screening, or interviewing candidates. Your job is to keep our recruiting process organized, post job ads, get resumes into our ATS, make sure interviews happen on time, and give every candidate a smooth, professional experience from first contact to offer.

If you've worked in customer service, as an executive assistant, in administrative support, or in any role where you juggled lots of moving pieces and people, you'll likely thrive here. We're looking for someone organized, reliable, and excited to learn the recruiting world from the ground up.

If you have 3+ years of recruiting or HR experience, this role is a step down from where your career should be going. We'd love to stay in touch for future Recruiter roles instead.

This role operates in a fast-paced startup environment with shifting priorities, high collaboration, and a high volume of recruiting activity.

📋 Responsibilities

• Post job openings to LinkedIn, Indeed, and other job boards, and refresh listings as needed

• Download candidate resumes from job boards and email, and upload them into Ashby ATS

• Coordinate interview scheduling across multiple calendars and time zones

• Manage candidate communication throughout the interview process (confirmations, reminders, follow-ups)

• Maintain and update candidate records in Ashby ATS so every applicant is properly logged and tagged

• Create and manage interview scheduling workflows

• Ensure a smooth and professional candidate experience

• Track recruiting tasks, follow-ups, and interview logistics

• Help maintain recruiting process documentation and organization

• Support recruiters and hiring managers with day-to-day recruiting administration

• Assist with recruiting projects and ad hoc operational needs

✅ Ideal Background

• 0 to 1 years of professional experience (recent graduates encouraged to apply)

• Customer service, administrative support, executive assistant, or coordination experience is a plus

• Strong written communication and organization skills

• Comfortable operating in a fast-paced, high-growth startup environment

• Able to manage multiple priorities and quick turnaround times

• Detail-oriented and reliable with strong follow-through

• Comfortable working cross-functionally with recruiters, hiring managers, and candidates

• Strong calendar management and scheduling skills

• Familiarity with Ashby ATS or any other ATS platform is a nice-to-have, not required

🛠 Tools You May Work In

• Ashby ATS

• LinkedIn Recruiter

• Google Workspace

• Slack

• Google Meet

• Internal project management tools

🌟 What You'll Love About Working at Olly Olly

• Base salary starting at $700/month

• 100% remote

• Schedule: Monday to Friday, 8AM-5PM EST

• 15 days PTO + 10 US holidays (you can swap as many as you'd like)

• Growth-oriented culture: join an inclusive, international, and innovative team where your contributions make a tangible difference

🌈 Diversity and Inclusion at Olly Olly

At Olly Olly, we celebrate differences in background, culture, abilities, and perspectives because diversity drives innovation and creativity. Your voice matters here, and your unique perspective will help us shape the future of small business growth.

Key things this version does:

• The role name and "entry-level" framing in the opening paragraph filters senior applicants immediately

• The explicit "if you have 3+ years..." paragraph is the strongest filter you can include

• Posting ads and uploading resumes are now top of the responsibilities list, signaling admin work

• "0 to 1 years" and "recent graduates encouraged" replaces the previous "1-2 years"

• Removed em dashes throughout

Want me to drop this in a Word doc or markdown file for you?

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