Freelance - Executive Assistant with Finance Expertise - Remote

We are seeking a Finance-Enabled Executive Assistant and Strategic Operations Partner to support a fast moving executive operating within the AI, fintech, Web3 and emerging technology space. This role is ideal for a highly organized and proactive professional who thrives in autonomous environments and can seamlessly bridge executive support, financial coordination and operational execution.

The ideal candidate is tech savvy, detail oriented and capable of managing both strategic priorities and day to day operations with precision and discretion. This individual will play a key role in supporting executive leadership through financial oversight support, operational coordination, workflow optimization and AI enabled productivity systems while collaborating across global teams and fast paced startup environments.

Key Responsibilities

• Serve as a trusted Executive Assistant and operational partner supporting leadership across finance, business operations and strategic initiatives.

• Manage complex executive calendars, investor meetings, confidential communications and cross functional coordination in a fast paced remote environment.

• Support finance related operations including expense tracking, reporting coordination, budgeting support, invoice monitoring and operational documentation.

• Coordinate with AI, fintech, Web3 and crypto related stakeholders while maintaining organized communication workflows across Slack, Telegram and digital collaboration platforms.

• Assist in operational planning, process optimization and executive decision support through research, reporting and workflow management.

• Utilize AI powered tools such as Claude AI, Cursor and ChatGPT to streamline administrative processes, automate repetitive workflows and improve productivity.

• Develop structured prompts, operational templates and AI assisted systems to support business efficiency and executive execution.

• Maintain high accuracy in documentation, financial records, meeting summaries and internal operational tracking systems.

• Conduct market and industry research related to AI technologies, prediction markets, trading environments and emerging digital ecosystems.

• Support leadership with strategic follow through, prioritization and day to day business operations while exercising a high level of discretion and accountability.

• Identify opportunities to improve operational efficiency through automation, AI integration and workflow enhancement initiatives.

• Adapt quickly within evolving startup environments while independently managing multiple priorities and executive needs.

Requirements

• Proven experience supporting executives, founders or leadership teams in an Executive Assistant, Chief of Staff, Executive Operations or finance support capacity.

• Strong background in executive coordination, operational support and finance related administration within fast paced remote environments.

• Experience in bookkeeping, accounting support, financial administration or related finance operations including expense tracking, invoice management, reconciliations, budgeting support and financial reporting coordination.

• Familiarity with accounting systems, financial documentation, operational reporting and finance workflow management.

• Proficiency with AI powered productivity tools including Claude AI, ChatGPT, Cursor and workflow automation platforms.

• Strong understanding of AI assisted workflows, operational automation and process optimization strategies.

• Experience creating structured prompts, AI templates and documentation to improve operational efficiency and executive productivity.

• Familiarity with fintech, AI, Web3, crypto, trading platforms or emerging technology ecosystems is highly preferred.

• Comfortable coordinating with global stakeholders, investors, vendors and cross functional teams across multiple communication channels.

• Advanced organizational skills with the ability to manage calendars, meetings, reporting trackers, confidential information and competing priorities simultaneously.

• Strong written and verbal communication skills with high attention to detail and follow through.

• Experience using Slack, Telegram, Google Workspace, Notion, QuickBooks, Xero or other modern collaboration and accounting platforms is preferred.

• Ability to operate independently with minimal supervision while maintaining professionalism, discretion and accountability.

• Strong analytical, operational and problem solving mindset with the ability to proactively identify workflow improvements and automation opportunities.

• Comfortable working in a startup environment that requires adaptability, urgency and flexibility across different international time zones and evolving business schedules.

Preferred Traits

• Highly organized and detail oriented with strong executive and finance support capabilities.

• Proactive self starter who can operate independently and anticipate executive and operational needs.

• Strong adaptability with the ability to thrive in fast paced startup and evolving business environments.

• Tech savvy and naturally curious about AI tools, automation systems and emerging technologies.

• Resourceful problem solver with strong operational thinking and process improvement mindset.

• Professional and effective communicator capable of managing confidential and high priority interactions.

• Comfortable balancing executive support, financial coordination and operational responsibilities simultaneously.

• Growth oriented with enthusiasm for continuous learning, AI innovation and workflow experimentation.

• Dependable and accountable with a high level of discretion, ownership and follow through.

Benefits

You will be working as a contractor under the The People Group company name, therefore you are not a direct employee and only work as a contractor for our business.

The benefit of this structure means, all of our clients sign contracts directly with The People Group and not you as the Contractor, therefore you are protected as a remote contractor as The People Group take cares of the client service side of the function.