Contracts Administrator

Contracts Administrator (Contract Lifecycle Management & Legal Operations) – Remote | U.S. Business Hours

Position Type: Full-Time, Remote

About the Role

We’re hiring a highly organized and detail-driven Contracts Administrator to manage the full contract lifecycle — from intake and drafting through execution, storage, renewals, compliance tracking, and reporting.

This role is ideal for someone who:

• Thrives in structured, process-heavy environments

• Has a sharp eye for legal and commercial details

• Enjoys coordinating across multiple departments

• Can manage high-volume agreements without losing accuracy

• Understands how strong contract operations reduce business risk

You’ll work closely with:

• Legal

• Procurement

• Finance

• Sales

• Security & Compliance

• Executive stakeholders

to ensure contracts move efficiently while maintaining compliance, governance, and audit readiness.

What You’ll Own

Contract Intake & Workflow Management

• Manage standardized intake for:

• NDAs

• MSAs

• SOWs

• DPAs

• Vendor agreements

• Amendments

• Renewals

• Route contracts through the correct approval workflows

• Set and manage SLA expectations for execution timelines

• Ensure requests contain:

• Complete business details

• Pricing information

• Compliance requirements

• Counterparties and jurisdiction data

Drafting, Review & Redlining

• Draft and format agreements using approved templates and clause libraries

• Redline agreements using:

• Microsoft Word Track Changes

• Legal playbooks

• Fallback language guidance

• Identify and escalate non-standard terms involving:

• Indemnification

• Limitation of liability

• IP ownership

• Data privacy/security

• Termination rights

• SLAs

• Maintain deviations logs documenting:

• Changes

• Approvals

• Rationale

Approvals & Governance

• Coordinate approvals across:

• Legal

• Finance

• Procurement

• InfoSec

• Privacy

• Leadership

• Verify:

• Pricing alignment

• Budget approvals

• Vendor onboarding documentation

• Compliance requirements

• Ensure all contracts follow internal governance policies and approval matrices

Execution & Repository Management

• Manage e-signature workflows through:

• DocuSign

• Adobe Sign

• Verify:

• Signer authority

• Signature blocks

• Fully executed copies

• Maintain contract repositories and CLM systems including:

• Ironclad

• Icertis

• Agiloft

• ContractWorks

• Conga

• SharePoint

• Ensure metadata accuracy for:

• Contract value

• Renewal dates

• Notice periods

• Jurisdictions

• Data processing requirements

Renewals, Obligations & Compliance

• Track:

• Renewals

• Auto-renewal clauses

• Notice windows

• Deliverable obligations

• Pricing escalators

• Maintain proactive reminder systems to avoid missed deadlines

• Ensure compliance with:

• GDPR

• CCPA

• HIPAA

• PCI-DSS

• Internal controls

• Keep contracts audit-ready with complete approval and signature trails

Reporting & Process Improvement

• Deliver dashboards and reporting on:

• Contract cycle time

• SLA adherence

• Standard-term usage

• Renewal pipelines

• Clause deviations

• Improve:

• Template governance

• Clause libraries

• Workflow automation

• CLM processes

• Support scalable legal operations and self-service contracting workflows

What We’re Looking For

Core Requirements

• 2+ years of:

• Contracts administration

• Legal operations

• Procurement operations

• Contract lifecycle management experience

• Hands-on experience with:

• CLM systems

• Contract repositories

• E-signature workflows

• Strong proficiency with:

• Microsoft Word Track Changes

• Excel / Google Sheets

• PDF editing tools

• Strong understanding of:

• Indemnity

• Limitation of liability

• Confidentiality

• IP ownership

• DPAs

• SLAs

• Excellent organizational and communication skills

Nice-to-Have Experience

• Experience in:

• SaaS

• Technology

• Healthcare

• Finance

• Regulated industries

• Familiarity with:

• Vendor risk management

• Procurement workflows

• Security questionnaires

• Experience managing:

• Clause libraries

• Template governance

• Legal playbooks

• Exposure to:

• GDPR

• HIPAA

• PCI-DSS

• SOX compliance

What a Typical Day Looks Like

• Intake and route new contract requests

• Draft, review, and redline agreements

• Coordinate approvals across departments

• Manage DocuSign workflows and finalize execution

• Maintain CLM records and metadata accuracy

• Track renewals and obligation deadlines

• Publish reporting dashboards and contract metrics

• Improve workflows and automate repetitive processes

In short: You ensure contracts are accurate, compliant, approved quickly, properly stored, and proactively managed throughout their lifecycle.

Success Looks Like

• Contracts executed within SLA timelines

• Zero missed renewal or notice deadlines

• Fully organized, searchable, audit-ready repositories

• Reduced contract cycle times and fewer deviations

• Strong stakeholder confidence in legal operations processes

• High metadata accuracy and workflow consistency

Why This Role Stands Out

• High-impact operational role supporting core business functions

• Strong exposure to:

• Legal

• Finance

• Procurement

• Executive Operations

• Opportunity to build scalable contract operations processes

• Remote flexibility with structured workflows

• Career growth into:

• Legal Operations Manager

• Procurement Operations

• Commercial Operations

• Contract Management leadership roles

Interview Process

• Initial Phone Screen

• Video Interview with Pavago Recruiter

• Practical Task:

• NDA redlining exercise

• Contract tracker creation

• Client Interview

• Offer & Background Verification

Apply Now

If you:

• Love structure, organization, and process accuracy

• Enjoy managing contracts and operational workflows

• Thrive in detail-oriented environments

• Want to help organizations reduce legal and operational risk

This role is a strong fit for professionals who excel at contract lifecycle management, legal operations coordination, and maintaining accurate, compliant, and scalable contracting processes.