Construction Accounting Assistant

VirtueStaff is seeking a detail-oriented Construction Accounting Assistant to support our financial operations and maintain accurate ledger management. In this role, you will manage day-to-day accounts payable (AP), accounts receivable (AR), and general bookkeeping functions in strict accordance with U.S. accounting standards.

Responsibilities

• Process high-volume subcontractor and vendor invoices, verify lien waivers, manage client billing, and reconcile incoming/outgoing payments

• Maintain accurate journal entries, reconcile bank statements, and support monthly financial closing processes under U.S. GAAP/accounting standards

• Assist with tracking project expenses, matching purchase orders to job codes, and ensuring costs are properly allocated across active job sites

• Input and manage financial records using enterprise accounting software (Microsoft Dynamics, Sage, or QuickBooks)

• Interface with project managers, general contractors, and vendors to resolve billing discrepancies and ensure timely payment cycles

Requirements

• Proven bookkeeping/accounting experience within the Construction or General Contracting industry is strictly required. Must understand construction-specific financial dynamics (e.g., job costing, AIA progress billing, subcontractor retention, or lien waivers)

• Solid understanding of U.S. accounting principles, GAAP standards, and standard GL practices

• Strong hands-on experience in Accounts Payable (AP), Accounts Receivable (AR), and general ledger reconciliation.

• Razor-sharp numerical accuracy and organizational discipline when handling multi-project financial data

• Direct experience using Microsoft Dynamics or Sage (e.g., Sage 100/300 Contractor) is highly preferred; advanced proficiency in QuickBooks (Desktop or Online) is sufficient

Benefits

• Work From Home

• Performance Bonus