Compass Real Estate Virtual Assistant

Assistantly is a staffing and talent-matching company connecting high-performing virtual assistants with client opportunities, emphasizing remote flexibility and AI-enabled support. As a Compass Real Estate Virtual Assistant, you will play a critical role in supporting real estate agents and teams by ensuring seamless transaction coordination, marketing execution, and client communication.

Key responsibilities include:

• Coordinate end-to-end real estate listings from pre-listing through launch and post-launch follow-ups

• Draft and review contracts, disclosures, and transaction documents based on agent instructions

• Manage contract-to-close timelines, milestones, compliance, and accuracy

• Facilitate daily communication with clients, agents, escrow, vendors, and internal teams

• Track multiple transactions and deadlines simultaneously

• Maintain and update Compass CRM, including contact tagging and database organization

• Create and distribute newsletters and email campaigns

• Update brand book, listing presentations, and marketing collateral

• Support listing marketing by inputting listings, coordinating photography, and preparing launch materials

• Assist with social media and digital marketing execution

• Ensure error-free documentation and marketing outputs

• Proactively identify gaps and streamline workflows to enhance operational efficiency

Requirements

Required Qualifications:

• 3+ years of real estate transaction coordination experience, including contract-to-close management

• Experience coordinating end-to-end real estate listings from pre-listing through launch and post-launch follow-ups

• Proficiency with Compass CRM for contact and database management

• Experience using real estate transaction and contract tools such as DocuSign, Dotloop, SkySlope, Glide, and Google Drive

• Experience using email marketing tools such as HubSpot and Mailchimp (or similar platforms)

• Strong attention to detail with contracts, disclosures, and compliance documents

• Experience coordinating with real estate stakeholders including clients, agents, escrow/title, and vendors to manage transaction milestones and deadlines

• Professional English proficiency for client and agent communication

• Experience handling confidential client data in accordance with brokerage confidentiality and compliance policies

• Available to work during US business hours (Pacific and/or Central Time)

• Reliable computer and internet suitable for full-time remote work

Benefits

• Unlimited earning potential if you choose to take on multiple clients and have the capacity

• Generous health allowance to support your well-being

• Profit-sharing opportunities as the company grows

• Access to exclusive upskilling and training in AI, operations, and leadership

• Monthly raffles and performance bonuses

• A tight-knit, supportive community and a dedicated Talent Success Manager to guide your journey