CEO Executive Assistant (Remote) | LATAM
HireHawk
$0-$0 / yr
Salary
el salvador
Region
ASAP
Start Date
About HireHawk
At HireHawk, we connect exceptional talent with leading companies across the United States. Our goal is simple: make it easier for exceptional talent around the world to access meaningful remote opportunities. By joining our network, you’ll have the opportunity to work with top US companies looking for skilled professionals ready to make an impact. Whether you're looking to grow your career, collaborate with ambitious teams, or find a role that fits the life you want to live — HireHawk helps you get there. Join a global community of talented professionals and start building your dream career from anywhere in the world.
About this Role.
About Us
HireHawk connects skilled professionals with high-quality remote career opportunities for growing companies. We work with globally distributed talent and match candidates with roles where ownership, communication, and reliability genuinely matter. This opportunity is with a scaling startup team that needs a trusted executive partner who can bring structure, discretion, and momentum to daily operations.
As CEO Executive Assistant, you will support the Founder and CEO while helping keep the wider business organized and operating smoothly. This role blends executive support, calendar and inbox management, people operations, finance administration, travel coordination, and cross-functional follow-through. It is a strong fit for someone who enjoys being close to leadership, spotting problems before they become urgent, and creating calm in a busy startup environment. You will have meaningful visibility across the company and play a key role in helping the CEO and team stay focused on the highest-priority work.
Responsibilities
Own the CEO’s calendar with strong prioritization, accurate scheduling, and clear follow-up blocks
Monitor, organize, and manage executive inboxes so important messages, requests, and deadlines are never missed
Coordinate meetings across internal teams, external partners, candidates, and other stakeholders
Prepare daily and weekly calendar reviews to reduce conflicts and keep leadership aligned
Coordinate executive travel logistics for business trips, speaking engagements, and related schedules
Vet incoming speaking opportunities and help ensure the right events receive leadership attention
Support onboarding, PTO tracking, Gusto requests, and other people operations workflows
Assist with monthly budget reconciliations, QuickBooks reviews, invoice approvals, and finance admin follow-up
Help manage insurance renewals, audits, compliance documentation, and related administrative processes
Keep reporting documents, inventory forecasts, travel updates, and business coordination details accurate and current
Requirements
Must-Have:
5+ years of experience as an Executive Assistant, Operations Assistant, Administrative Manager, or similar role
Strong calendar, inbox, scheduling, and executive support experience
Excellent written and verbal English communication skills
High attention to detail with strong follow-through across multiple deadlines
Ability to handle confidential information with professionalism and discretion
Comfort working independently in a remote startup environment
Strong organizational judgment and the ability to anticipate needs before being asked
Nice to Have:
Experience supporting a founder, CEO, or senior executive
Familiarity with Gusto, Google Workspace, QuickBooks, Bill.com, Slack, or similar tools
Experience supporting HR administration, finance operations, or compliance coordination
Startup experience or experience in a lean, high-ownership team
Exposure to travel coordination, speaking engagements, or event logistics
Benefits
Access to a $200K+ perk marketplace with discounts on 150+ global services.
Option to withdraw up to 50% of approved earnings before payday.