Business Assistant (US Experience)

We are looking for a highly organized professional who thrives on managing complex systems and maintaining impeccable data accuracy. Detail-oriented to provide essential operational support for a US-based client.

Key responsibilities:

• Manage complex calendars, including recurring weekly, monthly, and annual meetings, ensuring alignment across stakeholders.

• Monitor and track conference deadlines, speaking opportunities, and key industry events for the leadership team.

• Maintain CRM accuracy through consistent data entry, cleaning, and database management.

• Organize and manage a digital resource library using structured taxonomies for easy access and scalability.

• Draft, edit, and send professional communications, including outreach and follow-up emails.

• Support the creation and formatting of high-quality PowerPoint presentations.

• Proactively track deadlines, action items, and follow-ups to ensure smooth operational flow and timely execution.

Candidate requirements:

• At least 3 years of experience as a Business Assistant supporting US-based clients.

• Native-level Spanish and fluent English (written and spoken).

• Demonstrated expertise in calendar management, including recurring and high-volume scheduling.

• Hands-on experience with CRM systems and maintaining data integrity.

• Exceptional attention to detail and strong organizational skills.

• Ability to work independently, prioritize effectively, and manage multiple competing deadlines.