Bilingual receptionist for a law firm

Front Desk & Communications

• Answer and direct a high volume of inbound calls in both English and Spanish with professionalism, warmth, and efficiency

• Greet and assist clients, prospective clients, and visitors (virtual or in-person as applicable) with a positive and helpful attitude

• Respond to emails, voicemails, and messages promptly and route them to the appropriate team member

• Take accurate and detailed messages and ensure timely delivery to attorneys, paralegals, or case managers

• Handle client inquiries with empathy and discretion, providing general information about the firm without giving legal advice

• Make outbound calls to clients, medical providers, insurance companies, and other parties as directed

Scheduling & Calendar Management

• Schedule, confirm, and reschedule appointments, consultations, depositions, and meetings for attorneys and staff

• Maintain and update attorney and team calendars in real time

• Send appointment reminders to clients and follow up on no-shows or cancellations

• Coordinate conference calls and virtual meetings, including sending links and ensuring all parties are confirmed

Administrative Support

• Perform accurate and timely data entry into the case management system

• Prepare, send, and track routine correspondence and documents as directed by the legal team

• Assist with organizing and maintaining digital client files and records

• Process incoming and outgoing mail, faxes, and documents

• Support attorneys, paralegals, and case managers with administrative tasks as needed

• Assist with printing, scanning, copying, and filing documents in an organized manner

Client Experience

• Serve as a warm and reassuring point of contact for clients who may be going through a stressful and difficult time

• Follow up with clients on outstanding documents, signatures, or information requests

• Escalate client concerns or urgent matters to the appropriate team member quickly and professionally

• Maintain a consistently positive, patient, and professional tone in every interaction

Multitasking & Office Coordination

• Manage multiple simultaneous tasks — phone calls, scheduling, data entry, and correspondence — without losing accuracy or composure

• Prioritize tasks effectively in a fast-paced, high-volume environment

• Anticipate the needs of the team and take initiative to keep daily operations on track

• Maintain organized systems for tracking tasks, messages, and follow-ups throughout the day

Requirements

Required

• Fully bilingual in English and Spanish — written and verbal (required, non-negotiable)

• Minimum 1–2 years of experience in a receptionist, administrative, or front desk role

• Exceptional multitasking ability — comfortable managing phones, scheduling, and data entry simultaneously

• Strong organizational skills with meticulous attention to detail

• Excellent verbal and written communication skills in both languages

• Professional, friendly, and composed demeanor — especially when handling difficult or emotional callers

• Proficiency with Microsoft Office / Google Suite and video conferencing tools (Zoom, Google Meet, etc.)

• Reliable internet connection and a quiet, distraction-free remote workspace

• Self-motivated and able to manage time effectively without close supervision

Preferred

• Experience working in a personal injury or general law firm (strong plus)

• Familiarity with legal terminology, case management software, and legal office procedures

• Experience with e-signature platforms (DocuSign, Adobe Sign, or similar)

• Experience handling high call volumes in a customer-facing or client services role

• Comfortable working across multiple time zones if required

Benefits

Fully remote, full-time position with a consistent schedule

Competitive compensation based on experience

Welcoming, team-oriented work environment with clear expectations

Opportunity to grow into expanded administrative or legal support roles

PTO, Holidays and attendance bonus