Ai Founders Associate
Mind Friend
$0-$0 / yr
Salary
colombia
Region
ASAP
Start Date
About Mind Friend
Providing evidence-based insights for individuals as well as organisations across both private and public sectors, Mind Friend stands out as a unique platform that unites licensed psychologists and psychiatrists. With expertise across multiple disciplines, our professionals offer trusted advisory support and guidance, making Mind Friend a one-of-a-kind hub for psychological services.
We work in collaboration with initiatives such as The Cognitive Exchange to bring psychology to the forefront of policy making and business decision making. We serve as a pool of psychologists and a resource where decision makers can draw on rigorous psychological research and verified professional expertise.
The global demand for mental health solutions, corporate wellbeing programs, and research driven decision making is rapidly growing which is why Mind Friend was born. Our scalable model includes expert directories, subscription based access to educational content, corporate partnerships, and professional tools.
Our vision is to advocate for psychology to be present in every aspect of society, from deeper teaching in schools to integration within public and private sectors, and into workplace departments where it can directly shape culture, wellbeing and performance. Psychology is at the root of everything we do, as it influences how people think, feel, behave and make decisions. Our mission is to create a centralised hub where licensed and verified psychologists can connect with individuals, organisations and policy makers, ensuring that decisions are informed by evidence based research.
About this Role.
ONLY CANDIDATES FROM THE LOCATIONS LISTED.
Must have attended private school.
About the Role:
This role blends elements of a Founder’s Associate, Chief of Staff, AI Automation Specialist, and Operations Assistant.
About MindFriend:
MindFriend is an online marketplace for therapists. We’re looking for a highly capable, AI-native operator to work directly with the founder.
This is a hands-on, trusted role covering executive support, operations, AI automation, research, light finance coordination, and day-to-day problem solving. The goal is simple: save the founder time, improve systems, and keep the business running smoothly.
What You’ll Do:
- AI, automation & research
* Use AI for deep research across legal, HR, technical, and operational topics
* Build and maintain AI workflows and lightweight internal agents
* Identify repetitive work and automate it wherever possible
- Finance & bookkeeping support
* Keep bookkeeping organised using AI tools (invoices, expenses, receipts, reconciliation support)
* Track spend and produce simple financial summaries
* Liaise with accountants as needed
- Legal & compliance support (AI-assisted)
* Research legal and compliance topics using AI and summarise findings clearly
* Organise contracts, policies, and key documentation
* Flag risks early and escalate to professionals when required
- Founder & operations support
* Manage calendar, inbox, scheduling, travel, and follow-ups
* Prepare agendas, notes, and action tracking
* Act as a gatekeeper and protect founder time
* Run ad-hoc projects and day-to-day operations end to end
What We’re Looking For
* Highly organised, reliable, and detail-oriented
* Experience supporting founders, executives, or small teams
* Strong with AI tools, automation, and modern SaaS platforms
* Comfortable building workflows and lightweight AI systems
* Capable with basic bookkeeping and financial admin
* Strong online research skills (legal/compliance a plus)
* Clear communicator who can summarise complex information
* Discreet, trustworthy, and comfortable with confidential information
* Proactive, independent, and comfortable working across varied tasks
Useful Experience:
* Executive Assistant or Chief of Staff roles
* Startup or founder support experience
* AI automation, prompt engineering, or workflow design
* Tools like Xero, QuickBooks, Stripe, PayPal, Excel/Google Sheets
* Notion, Airtable, Zapier, Make, Slack, Asana, Trello, Google Workspace
* Operations, project management, or business administration
Personality Fit:
This role suits someone who enjoys variety, ownership, and problem-solving. You should be comfortable working closely with a founder, handling sensitive information, and switching between strategic and operational tasks.
You should naturally improve systems, bring order to chaos, and spot what needs doing before being asked.