Admin Executive Assistant
Pavago
About Pavago
Pavago - Connecting You to Global Remote Opportunities 🌍
At Pavago, we redefine the boundaries of talent recruitment. Dive into a world where your geographical location doesn't restrict your career aspirations. As a distinguished international recruitment agency, we specialize in connecting remote talents with companies eager to tap into global expertise.
🌟 Why Consider Opportunities Through Pavago?
Competitive Pay: Command the salary you deserve, regardless of where you reside.
Broad Horizons: Unlock a wide array of remote positions spanning diverse industries and regions.
Skill Enrichment: Work alongside international teams, contribute your unique insights, and amplify your career trajectory.
Whether you're a seasoned professional hunting for a novel global venture or a budding talent keen on leaving an international imprint, Pavago is your conduit to businesses that appreciate and seek out worldwide perspectives.
Embrace a realm where opportunities transcend borders. Together, let's pioneer the next era of remote work. 🚀
Explore global opportunities with us today!"
About this Role.
Admin Executive Assistant – Operations, Compliance & ITAD Support
Full-Time | Remote | U.S. Business Hours
About the Role
At Pavago, one of our clients is hiring an Admin Executive Assistant to support executive coordination, operations, compliance documentation, client onboarding, and workflow management within an IT Asset Disposition (ITAD) environment.
This is more than a traditional administrative role. You’ll help keep operations organized, accurate, compliant, and fully documented, while ensuring leadership priorities and follow-ups move forward without gaps.
If you’re highly organized, detail-oriented, and naturally catch inconsistencies before they become problems, this role is a strong fit.
What You’ll Own
Executive & Administrative Support
Manage executive calendars, meetings, scheduling, and follow-ups
Coordinate communication between leadership, clients, operations teams, and vendors
Track priorities, deadlines, and outstanding action items
Anticipate administrative and operational needs
Compliance & Documentation
Maintain accurate, organized, and audit-ready documentation
Support compliance-sensitive ITAD workflows
Review records for missing or inconsistent information
Ensure documentation is complete, properly maintained, and securely stored
Support audit preparation and compliance tracking
Client Onboarding & Operations
Track client onboarding from initiation through completion
Coordinate required documentation and operational updates
Monitor workflows and proactively follow up on outstanding items
Ensure client and operational information remains accurate across systems
Quality Control & Records Management
Review dates, names, schedules, onboarding information, and documentation for accuracy
Identify discrepancies before execution
Maintain searchable and accessible operational records
Improve documentation and workflow organization where needed
Systems & Communication
Work across tools such as:
Google Workspace
Slack
Salesforce or similar CRMs
Operational tracking and documentation systems
Requirements
3+ years of experience as an Executive Assistant, Administrative Assistant, Virtual Assistant, or Operations Support professional
Strong experience with Google Workspace, Slack, and CRM systems
Excellent written and verbal English communication
Exceptional organization and attention to detail
Strong documentation and records-management skills
Ability to manage multiple priorities independently
Strong follow-through and quality-control mindset
Professional handling of confidential and sensitive business information
Availability during U.S. business hours
Nice to Have
Experience in ITAD, compliance, technology, or operations-heavy environments
Experience supporting founders, executives, or leadership teams
Familiarity with audit preparation and compliance workflows
Client onboarding experience
Salesforce experience
What Success Looks Like
Documentation remains accurate and audit-ready
Client onboarding moves smoothly and on schedule
Deadlines and follow-ups are consistently completed
Operational errors are caught before they create issues
Systems and records remain clean and organized
Leadership can confidently rely on you for execution and follow-through
Why Join
Fully remote opportunity
Direct exposure to leadership
High ownership across operations and compliance
Opportunity to improve workflows and internal systems
Experience within an ITAD and compliance-focused environment
Growth opportunities into Operations Manager, Executive Operations Lead, Compliance Coordinator, or Administrative Operations Leadership
Interview Process
- Initial Application Review
- Spark Hire Intro Video
- Pavago Recruiter Interview
- Client Interview
- Offer & Onboarding
Apply Now
If you have strong executive support and operations experience, exceptional attention to detail, and enjoy keeping documentation, workflows, and compliance processes organized, we’d love to hear from you.
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