Admin Executive Assistant

Admin Executive Assistant (Operations, Compliance & ITAD Support)

Job Type: Full-Time, Remote Working Hours: U.S. Business Hours

About the Role

At Pavago, one of our clients is hiring a highly organized and detail-oriented Admin Executive Assistant to support operations, compliance workflows, client onboarding, and executive coordination within an IT Asset Disposition (ITAD) environment.

This is more than a traditional administrative support role. You’ll serve as a critical operational partner, helping ensure workflows remain organized, compliant, accurate, and fully documented.

You will support:

• Executive coordination

• Compliance documentation

• Client onboarding

• Workflow tracking

• Records management

• Operational communication

This role is ideal for someone who thrives in structured environments, notices inconsistencies quickly, and takes ownership of tasks from start to finish.

Key Responsibilities

Administrative Coordination & Scheduling

• Manage executive calendars, scheduling, and meeting logistics.

• Coordinate communication between:

• Leadership

• Clients

• Operations teams

• Vendors

• Anticipate operational needs and help protect leadership bandwidth.

• Ensure tasks, deadlines, and follow-ups are completed on time.

Documentation & Compliance Support

• Maintain organized, audit-ready documentation.

• Support compliance-sensitive workflows within ITAD operations.

• Ensure records remain:

• Accurate

• Complete

• Properly documented

• Securely stored

• Work within:

• Google Workspace

• Slack

• Salesforce or similar CRM platforms

• Operational tracking systems

• Maintain consistency across all documentation and records.

Operational Tracking & Quality Control

• Track:

• Client onboarding progress

• Operational workflows

• Internal updates

• Documentation changes

• Review records for inconsistencies involving:

• Dates

• Names

• Schedules

• Onboarding information

• Documentation accuracy

• Validate information before execution to minimize operational risk.

• Support quality control initiatives through proactive review and follow-up.

Systems & Records Management

• Maintain organized systems and documentation across operational platforms.

• Keep records:

• Searchable

• Accessible

• Audit-ready

• Improve workflow organization and documentation processes where possible.

• Ensure operational systems remain reliable and scalable.

Requirements

Experience

• 3+ years of experience in:

• Executive Assistant roles

• Administrative Assistant roles

• Operations Support positions

• Virtual Assistant roles

• Compliance-focused administrative environments

Core Skills

• Strong experience with:

• Google Workspace

• Slack

• CRM systems (Salesforce or similar)

• Exceptional organizational and documentation skills.

• Strong written and verbal English communication.

• Ability to work independently with minimal supervision.

• Strong attention to detail and operational follow-through.

• High level of professionalism and confidentiality.

Core Competencies

• Structured and process-driven mindset.

• Strong operational discipline.

• Proactive communication and coordination skills.

• Ability to manage multiple priorities accurately.

• Strong problem-solving and quality-control capabilities.

Preferred Qualifications

• Experience in:

• ITAD environments

• Compliance-heavy industries

• Operations-focused organizations

• Experience supporting:

• Founders

• Executives

• Leadership teams

• Familiarity with:

• Audit preparation

• Compliance workflows

• Client onboarding

• Operational tracking systems

What Makes You Successful

• You are highly detail-oriented and process-driven.

• You identify mistakes and inconsistencies quickly.

• You take ownership and ensure tasks are fully completed.

• You thrive in structured operational environments.

• You remain professional under pressure.

• You proactively solve problems instead of waiting for direction.

Typical Day

• Coordinate schedules and operational workflows.

• Maintain audit-ready documentation and records.

• Track onboarding progress and operational tasks.

• Review systems for missing information or inconsistencies.

• Support leadership communication and follow-ups.

• Maintain organized operational systems and documentation.

• Ensure compliance, accuracy, and workflow completion.

In short: You help keep operations organized, compliant, accurate, and running smoothly every day.

Key Performance Indicators (KPIs)

• 100% audit-ready documentation

• Zero critical operational or documentation errors

• Accurate and timely task completion

• Reduced operational issues through proactive quality control

• Smooth onboarding and workflow coordination

• Leadership confidence in operational execution and reliability

Why Join Us?

• High-trust role with direct exposure to leadership.

• Significant ownership across operations and compliance workflows.

• Opportunity to improve systems and operational processes.

• Structured, process-driven environment.

• Long-term growth opportunities into:

• Operations Manager

• Executive Operations Lead

• Compliance Coordinator

• Administrative Operations Leadership

• Fully remote position with long-term career growth potential.

Interview Process

1. Initial Screening
2. Recruiter Interview
3. Client Interview
4. Offer & Onboarding

Apply Now

If you’re highly organized, detail-oriented, and enjoy creating structure, maintaining compliance, and ensuring operational excellence, we’d love to hear from you.