Admin Executive Assistant

Admin Executive Assistant (Operations, Compliance & ITAD Support) – Remote | U.S. Hours

Position Type: Full-Time, Remote Working Hours: U.S. Business Hours

About the Role

At Pavago, one of our clients is hiring a highly organized and detail-oriented Admin Executive Assistant to support operations, compliance workflows, client onboarding, and internal coordination within a structured IT Asset Disposition (ITAD) environment.

This is not a basic administrative support role.

You will serve as the operational control layer across:

• Executive coordination

• Compliance documentation

• Workflow tracking

• Client onboarding

• Records management

• Operational communication

This role requires exceptional attention to detail because even small operational mistakes can create downstream compliance, operational, or financial issues.

You’ll work closely with:

• Leadership

• Operations teams

• Clients

• Compliance stakeholders

to ensure workflows remain accurate, organized, compliant, and fully operational.

If you:

• Notice inconsistencies immediately

• Thrive in structured environments

• Follow through until tasks are fully complete

• Take ownership seriously

this role is a strong fit.

What You’ll Own

Administrative Coordination & Scheduling

• Manage calendars, scheduling, operational coordination workflows, and meeting logistics

• Coordinate communication across leadership, clients, operations teams, and vendors

• Anticipate operational needs and protect leadership bandwidth

• Ensure tasks, deadlines, and follow-ups move forward without delays

Documentation & Compliance Support

• Maintain organized, audit-ready documentation across systems

• Support compliance-sensitive workflows within ITAD operations

• Ensure all records remain:

• Accurate

• Complete

• Properly documented

• Securely stored

• Work within systems such as:

• Google Workspace

• Slack

• CRM platforms (Salesforce or similar)

• Operational tracking systems

• Maintain consistency and accuracy across all documentation and operational records

Operational Tracking & Quality Control

• Track:

• Client onboarding progress

• Operational workflows

• Internal updates

• Documentation changes

• Identify inconsistencies across:

• Dates

• Records

• Schedules

• Onboarding data

• Documentation

• Validate names, records, numbers, and workflow details before execution

• Help prevent operational issues through proactive quality control and review

Systems & Records Management

• Maintain clean and structured systems across operational tools

• Keep records:

• Organized

• Searchable

• Accessible

• Audit-ready

• Ensure operational systems remain consistent and reliable long term

• Improve documentation organization and workflow efficiency where possible

Required Experience & Skills

Experience

• 3+ years of experience in:

• Executive Assistant roles

• Administrative Assistant roles

• Operations support roles

• Virtual Assistant roles

• Compliance-focused administrative environments

Core Skills

• Strong experience with:

• Google Workspace

• Slack

• CRM systems (Salesforce or similar)

• Exceptional attention to detail and organizational ability

• Strong written and verbal English communication skills

• Ability to work independently with minimal supervision

• Strong operational follow-through and accountability

• High level of professionalism and confidentiality

Core Competencies

• Structured and process-oriented mindset

• Strong operational discipline

• Clear communication and proactive coordination

• Ability to manage multiple priorities accurately

• Strong problem-solving and quality-control mindset

Preferred Qualifications

• Experience in:

• ITAD environments

• Compliance-heavy industries

• Operations-focused businesses

• Experience supporting:

• Founders

• Executives

• Leadership teams

• Familiarity with:

• Audit preparation

• Compliance workflows

• Onboarding coordination

• Operational tracking systems

What Makes You a Strong Fit

• You are extremely detail-oriented and process-driven

• You catch mistakes and inconsistencies quickly

• You take ownership seriously and follow tasks through completely

• You thrive in highly structured operational environments

• You maintain professionalism under pressure

• You proactively solve problems instead of waiting for direction

What a Typical Day Looks Like

• Coordinate schedules and operational workflows

• Maintain organized and audit-ready documentation

• Track onboarding progress and internal operational tasks

• Review systems and records for inconsistencies or missing information

• Support leadership communication and follow-ups

• Maintain clean operational systems and documentation

• Ensure workflows remain compliant, accurate, and fully documented

In short: You help keep operations accurate, organized, compliant, and operationally reliable at all times.

Key Metrics for Success (KPIs)

• 100% audit-ready documentation

• Zero critical operational or documentation errors

• Accurate and timely task completion

• Reduction in operational issues through proactive quality control

• Smooth onboarding and workflow coordination

• Leadership confidence in operational reliability and follow-through

Why This Role Stands Out

• High-trust role with direct exposure to leadership

• Strong ownership across operations and compliance workflows

• Opportunity to improve and organize operational systems

• Structured, process-driven environment

• Clear path toward:

• Operations Manager

• Executive Operations Lead

• Compliance Coordinator

• Administrative Operations Leadership

• Fully remote role with long-term growth potential

Interview Process

• Initial Screening

• Recruiter Interview

• Client Interview

• Offer & Onboarding

Apply Now

If you:

• Are highly detail-oriented

• Catch mistakes others miss

• Enjoy structured operational environments

• Take ownership and follow-through seriously

this role is a strong fit for you.