Admin Executive Assistant

Admin Executive Assistant (Operations / Compliance / ITAD) – Remote | U.S. Hours

Position Type: Full-Time, Remote Working Hours: U.S. Business Hours

About the Role

At Pavago, one of our clients is hiring an Admin Executive Assistant to support operations, compliance workflows, client onboarding, and internal coordination within a structured IT Asset Disposition (ITAD) environment.

This is a detail-critical, precision-focused role where operational accuracy matters.

You will act as the operational control layer across:

• Administrative coordination

• Compliance documentation

• Internal communication

• Client onboarding

• Records management

• Workflow tracking

Small mistakes in this environment can create downstream operational and financial risk — which is why this role requires someone highly disciplined, organized, and detail-oriented.

If you:

• Notice inconsistencies immediately

• Thrive in structured environments

• Follow through until tasks are fully complete

This role is a strong fit.

What You’ll Own

Administrative Coordination & Scheduling

• Manage calendars, scheduling, and operational coordination workflows

• Coordinate communication across:

• Leadership

• Clients

• Internal teams

• Anticipate needs and protect leadership bandwidth

• Ensure tasks and follow-ups move forward without delays

Documentation & Compliance Support

• Maintain organized, audit-ready documentation across systems

• Support compliance-sensitive workflows within ITAD operations

• Ensure all records are:

• Accurate

• Complete

• Properly stored

• Work within systems such as:

• Google Workspace

• Slack

• CRM platforms (Salesforce or similar)

• Maintain operational and compliance consistency across documentation

Operational Tracking & Quality Control

• Track:

• Client onboarding progress

• Internal operational updates

• Process and documentation changes

• Identify inconsistencies across:

• Data

• Dates

• Scheduling

• Documentation

• Validate names, records, numbers, and operational details before execution

• Help prevent operational issues through proactive quality control

Systems & Records Management

• Maintain clean and structured systems across operational tools

• Keep records:

• Organized

• Searchable

• Accessible

• Consistent

• Ensure long-term documentation reliability and operational accuracy

What Success Looks Like

• Documentation remains audit-ready and error-free

• Operational coordination runs smoothly without missed steps

• Leadership spends less time correcting or following up on tasks

• Client onboarding workflows remain organized and compliant

• Systems stay clean, accurate, and operationally reliable

What Makes You a Strong Fit

• Extremely detail-oriented and process-driven

• Able to catch inconsistencies quickly

• Proactive and ownership-focused

• Comfortable working independently with minimal supervision

• Strong follow-through and operational discipline

• Organized communicator with high professionalism

Requirements (Must-Have)

Experience

• 3+ years in:

• Executive Assistant roles

• Administrative Assistant roles

• Virtual Assistant roles

• Operations support environments

Core Skills

• Strong experience with:

• Google Workspace

• Slack

• CRM systems (Salesforce or similar)

• Exceptional attention to detail and accuracy

• Strong written and verbal English communication

• Ability to work independently and solve problems proactively

• High level of professionalism and confidentiality

Core Competencies

• Structured and process-oriented mindset

• Strong operational organization

• Clear communication and follow-through

• Problem-solving ability

• Ability to manage multiple priorities accurately

Nice to Have

• Experience in:

• Compliance-heavy industries

• ITAD environments

• Operations-focused businesses

• Experience supporting founders or leadership teams

• Familiarity with audit preparation and compliance workflows

• Exposure to onboarding coordination and operational tracking systems

What a Typical Day Looks Like

• Coordinate schedules and internal workflows

• Maintain audit-ready documentation and records

• Track onboarding progress and operational tasks

• Review records for inconsistencies or missing details

• Support leadership communication and follow-ups

• Organize systems and maintain operational accuracy

• Ensure all workflows remain compliant and fully documented

In short: You ensure operations stay accurate, organized, compliant, and fully under control.

Key Metrics (KPIs)

• 100% audit-ready documentation

• Zero critical operational or documentation errors

• Tasks completed accurately and on time

• Reduced operational issues through proactive checks

• Smooth onboarding and internal coordination

• Leadership confidence in operational reliability

Why This Role Stands Out

• High trust and visibility with leadership

• Direct impact on operational quality and compliance

• Structured, process-driven work environment

• Opportunity to grow into:

• Operations Manager

• Compliance Coordinator

• Executive Operations Lead

• Strong ownership and long-term growth potential

Interview Process

• Initial Screening

• Recruiter Interview

• Client Interview

• Offer & Onboarding

Apply Now

If you:

• Are highly detail-oriented

• Catch mistakes others miss

• Take ownership seriously

• Thrive in structured operational environments

This is a strong opportunity to step into a high-impact operations and executive support role.