Accounts Payable (AP) Coordinator - Marketing and Advertising

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for an Accounts Payable (AP) Coordinator - Marketing and Advertising based in Brazil.

This role is responsible for ensuring accurate, timely, and compliant processing of vendor invoices and payments across multiple entities and locations. You will play a key part in maintaining reliable financial records and resolving billing discrepancies efficiently. The position combines detailed accounts payable work with vendor and internal stakeholder communication. You will also contribute to month-end and year-end financial close activities and reporting. Success in this role requires strong organization, attention to detail, and confidence working with financial systems and high volumes of transactions. You will work remotely with autonomy while collaborating with experienced professionals and teams supporting leading U.S. companies.

Accountabilities:

• Review and process a high volume of vendor invoices and payments across multiple locations and entities, ensuring accuracy and compliance with established policies.
• Code invoices to the appropriate general ledger accounts and maintain accurate financial records.
• Request vendor account statements and perform regular account reconciliations.
• Investigate, research, and resolve discrepancies between invoices, statements, and internal records.
• Communicate with vendors, agencies, and internal teams to address billing questions and resolve issues promptly.
• Support month-end and year-end financial close activities.
• Generate, prepare, and distribute billing and financial reports to relevant stakeholders.
• Requirements:
  • 2--3 years of experience in accounts payable or general accounting, with a solid understanding of basic accounting principles.
  • Proficiency in Microsoft Excel and experience working with financial software such as QuickBooks, NetSuite, Mediaocean, or Strata.
  • Strong written and verbal communication skills for effective interaction with vendors and internal stakeholders.
  • Excellent attention to detail and accuracy when managing financial data and transactions.
  • Strong organizational and multitasking skills, with the ability to prioritize workloads and meet deadlines in a dynamic environment.
  • Ability to investigate discrepancies, identify issues, and follow through on resolutions.
  • Previous experience working with AI is required.
  • Ability to work independently and manage responsibilities effectively in a remote environment.
  • Benefits:
    • 100% remote work from Brazil with a laptop and reliable internet connection.
    • Highly competitive compensation paid in USD.
    • Paid time off to support rest and work-life balance.
    • Flexible, autonomous work environment focused on results rather than fixed schedules.
    • Opportunities to work on innovative, high-impact projects with leading U.S. companies.
    • Engagement activities and a culture focused on well-being and work-life balance.
    • Collaboration with a diverse global network of 600+ professionals across 25+ countries.
    • Opportunity to work alongside experienced and highly skilled professionals in a multicultural environment.