Accounts & Administrative Coordinator

This position is posted by Jobgether on behalf of a partner company. We are currently looking for an Accounts & Administrative Coordinator in Brazil.

This is an exciting opportunity to join a fast-paced remote environment supporting property management operations for growing international businesses. In this role, you will combine financial accuracy with high-level administrative coordination, helping maintain organized accounting processes while supporting leadership and operational teams with day-to-day execution. You will play a key role in managing accounts payable workflows, reconciliations, recurring operational tasks, and executive support responsibilities within a highly detail-oriented setting. The position requires strong organizational skills, proactive communication, and the ability to manage multiple priorities efficiently in a fully remote and collaborative environment. This role is ideal for professionals who enjoy balancing finance, administration, and operations while contributing directly to business efficiency and organizational success.

Accountabilities:* Manage accounts payable processes, including accurate transaction coding, expense tracking, and posting financial records into property management systems

• Perform credit card reconciliations by matching transactions with receipts, investigating discrepancies, and ensuring accurate financial reporting

• Execute recurring operational and schedule-based tasks, including utility bill-back processes, deposit reconciliations, payment corrections, and reporting preparation

• Maintain and update operational documentation, spreadsheets, task trackers, and shared digital workspaces

• Support marketing and tenant communication initiatives through scheduled postings, outreach coordination, and administrative follow-up tasks

• Provide direct administrative support to leadership through calendar management, task coordination, follow-ups, and operational assistance

• Collaborate with property management and operations teams to ensure smooth daily workflows and organizational efficiency

• Ensure accuracy, consistency, and timely completion of all financial and administrative activities within remote work environments

Requirements:

• Previous bookkeeping or accounting experience, preferably within property management or real estate environments

• Hands-on experience with property management accounting platforms such as ResMan or similar systems

• Strong background in accounts payable, transaction reconciliation, and recurring financial operations

• Proven ability to manage administrative coordination tasks while maintaining high levels of accuracy and organization

• Excellent written and verbal English communication skills with a proactive and professional approach

• Experience supporting senior leadership or operations teams in remote working environments

• Familiarity with remote collaboration and productivity tools such as Slack, Zoom, Google Workspace, Smartsheet, and Excel/Google Sheets

• Strong multitasking, problem-solving, and time management abilities

• Comfortable working independently within fast-paced and highly structured remote teams

• Experience with tenant communications, marketing coordination, or operational reporting is considered a plus

Benefits:

• Fully remote work environment with flexibility across US time zones

• Competitive monthly compensation with transparent and performance-driven compensation practices

• Opportunity to work with fast-growing international companies and remote-first teams

• Long-term career growth opportunities within a collaborative and supportive environment

• Exposure to international business operations and property management workflows

• Flexible and dynamic work culture focused on accountability and professional development

• Opportunity to strengthen both financial operations and executive coordination expertise

• Collaborative remote environment using modern tools and technologies

**How Jobgether works:**We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.We appreciate your interest and wish you the best! Why Apply Through Jobgether? Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time. #LI-CL1