Executive Assistant

About the Role

We’re hiring a highly organized and proactive Executive Assistant to support senior leadership across scheduling, coordination, communication, and administrative operations.

This role is ideal for someone who thrives in a fast-paced environment, anticipates needs before they arise, and keeps everything running smoothly behind the scenes.

Key Responsibilities

• Manage calendars, scheduling, and meeting coordination across multiple stakeholders

• Organize priorities, track follow-ups, and support day-to-day administrative workflows

• Support internal and external communication on behalf of leadership

• Coordinate across teams to ensure alignment and timely execution

• Prepare documentation, take meeting notes, and track action items

• Help leadership stay organized, focused, and efficient in a fast-moving environment

What Success Looks Like

• Leadership calendars are optimized and running smoothly

• Priorities, tasks, and follow-ups are consistently tracked and executed

• Communication is clear, timely, and well-coordinated

• Administrative workflows are efficient and well-organized

• Leadership is able to focus on high-impact work without operational friction

Requirements

• Proven experience as an Executive Assistant or in a similar support role

• Strong written and verbal English communication skills

• Exceptional organizational skills and attention to detail

• Proactive, resourceful, and solutions-oriented

• Comfortable handling confidential and sensitive information

• Ability to manage multiple priorities and deadlines effectively

Preferred Qualifications

• Experience supporting leadership in startup or high-growth environments

• Comfortable working across multiple time zones

• Strong communication skills with excellent follow-through