04. Personal Assistant to C-Level Executives
Voxidea-Stafi
$0-$0 / yr
Salary
costa rica
Region
ASAP
Start Date
About Voxidea-Stafi
At Voxidea-Stafi, we’re not just offering jobs—we’re offering opportunities to grow and thrive in your career. Imagine being part of a dynamic team that values your skills, provides ongoing support, and connects you with incredible clients, primarily law firms, who rely on your expertise to excel.
Here’s why working with us is a game-changer:
Holistic Support: Access our in-house psychologist to help you balance work and life effectively.
Skill Development: Choose from over 200 on-demand courses to sharpen your expertise or learn something new.
Coaching & Growth: Benefit from our experienced coaches, language specialists, and IT support team, who are dedicated to helping you succeed.
Career Opportunities: Work with prestigious clients, primarily law firms, in a role that matches your skills and ambitions.
Supportive Environment: You’re never alone at Stafi. Our team is here to ensure you succeed, with training, resources, and a clear path to advancement.
At Voxidea, we believe in empowering our team with the resources they need to thrive. Join us, and let’s achieve great things together!
About this Role.
Position Overview
We are seeking a highly organized, proactive, and trustworthy Personal Assistant to support C-level executives in both professional and personal matters. This role requires exceptional multitasking abilities, discretion, and flexibility, as responsibilities will span administrative support, household coordination, and occasional international travel.
Key Responsibilities
Executive & Administrative Support:
Manage calendars, schedule meetings, and coordinate appointments across multiple time zones
Handle email correspondence and follow-ups on behalf of executives
Organize travel arrangements, including flights, accommodations, and itineraries
Prepare reports, presentations, and documents as needed
Act as a liaison between executives and internal/external stakeholders
Personal & Household Support:
Coordinate personal errands and day-to-day tasks
Assist with household management and vendor coordination when required
Support personal logistics and planning for the executives
Travel Support:
Travel internationally, primarily to the United States, as needed
Provide on-site support during travel, ensuring smooth coordination of schedules and arrangements
Assist with general household oversight during travel periods when required
Requirements
Requirements
Valid U.S. visa (required) with the ability to travel internationally on short notice
Proven experience as a Personal Assistant, Executive Assistant, or similar role
Strong organizational and time management skills
High level of discretion and professionalism
Excellent written and verbal communication skills in English (additional languages are a plus)
Ability to multitask and prioritize effectively in a fast-paced environment
Comfortable working flexible hours when needed
Experience supporting high-level executives is strongly preferred
Positive attitude, reliability, and a service-oriented mindset
Preferred Qualifications
Comfortable in family-oriented environments and able to adapt to household settings
Positive disposition toward children and pets
Experience with childcare support or household assistance is a plus
Previous experience coordinating international travel
Benefits
Competitive salary based on experience
Remote work flexibility
Travel expenses covered for required trips
Opportunity to work closely with executive leadership