Medical Records & Subpoena Specialist (Paralegal)

We are seeking an experienced Paralegal with a strong background in medical-legal operations to support subpoena processing and medical records management. The ideal candidate will have experience handling HIPAA-compliant records requests, organizing legal and medical documentation, and managing sensitive information with accuracy and confidentiality.

Key Responsibilities:

• Process subpoena duces tecum requests

• Review and verify HIPAA authorizations for compliance

• Organize, maintain, and manage medical records

• Bates stamp and prepare PDF documents for legal production

• Upload records and legal documents to secure portals

• Redact confidential and sensitive information as required

• Track court deadlines and ensure timely submissions

• Communicate with medical providers, law offices, and third parties regarding records requests

• Maintain accurate documentation and case tracking systems

Requirements

• At least 2 years of experience as a Paralegal, Legal Assistant, Attorney, or Medical-Legal Specialist, within a pain management or medical-legal environment is a must.

• Knowledge of HIPAA regulations and medical records handling

• Familiarity with subpoena processing and legal documentation

• Experience with document management, PDF editing, and Bates stamping software

• Strong attention to detail and organizational skills

• Ability to manage confidential information professionally

• Excellent communication and time management skills

Please note that this is a full-time contractor position (40 hours per week) with a pay rate of 6 - 7 per hour depending on skillset and experience. The schedule is Monday through Friday, from 9 AM to 6 PM PST.