Administrative Coordinator – Annotation & Data Collection Projects

This position is posted by Jobgether on behalf of a partner company. We are currently looking for an Administrative Coordinator – Annotation & Data Collection Projects in Brazil.

This role plays a key part in supporting large-scale data collection and annotation initiatives that power advanced AI solutions. You will coordinate global teams of freelancers, ensuring tasks are properly assigned, tracked, and delivered on time with high quality standards. The position requires strong organizational skills and the ability to manage multiple workflows simultaneously in a fast-paced, distributed environment. You will act as a central communication point between contributors and internal stakeholders, helping maintain clarity, structure, and operational efficiency. Your work will directly contribute to the success of AI training datasets that enable innovation across multiple industries. This is an excellent opportunity for someone who thrives in coordination-heavy roles and enjoys working at the intersection of people, process, and technology.

Accountabilities:In this role, you will be responsible for coordinating annotation and data collection operations while ensuring smooth communication and timely delivery across distributed teams.

• Coordinate and manage daily workflows for global freelancer teams involved in data annotation and collection projects

• Assign tasks, monitor progress, and ensure deadlines are consistently met across multiple ongoing projects

• Maintain clear and structured communication with freelancers and internal stakeholders across different time zones

• Use project management and communication tools to track tasks, updates, and project status effectively

• Support the organization and optimization of data collection and annotation processes to improve efficiency and quality

• Identify bottlenecks or issues in workflows and proactively propose solutions to maintain productivity

• Ensure accuracy, consistency, and quality standards are upheld across all delivered outputs

• Assist in reporting project progress and operational metrics to internal teams

Requirements:

The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced, global environment.

• Proven experience in administrative, coordination, or project support roles

• Experience or familiarity with data collection and annotation workflows is highly desirable

• Proficiency with tools such as Asana, Slack, and spreadsheet applications (e.g., Excel or Google Sheets)

• Strong organizational and multitasking abilities with a focus on meeting deadlines

• Excellent written and verbal communication skills with a professional and clear approach

• Detail-oriented mindset with a strong commitment to accuracy and quality control

• Ability to work independently and solve operational challenges proactively

• Comfortable collaborating with remote, international teams across different time zones and cultures

Benefits:

• Opportunity to work in a fast-growing AI-focused environment

• Fully remote and flexible work setup with global collaboration

• Exposure to cutting-edge AI data operations and annotation projects

• Dynamic and multicultural team environment

• Professional growth in operations, coordination, and AI-driven workflows

• Opportunity to contribute directly to the development of innovative AI technologies

• Collaborative culture that values autonomy, ownership, and continuous improvement

**How Jobgether works:**We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.We appreciate your interest and wish you the best! Why Apply Through Jobgether? Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time. #LI-CL1