Admin Executive Assistant

🗂️ Admin Executive Assistant (Operations, Compliance & ITAD Support) – Remote | U.S. Hours

Position Type: Full-Time, Remote Working Hours: U.S. Business Hours

🚀 About the Role

At Pavago, one of our clients is hiring a highly organized and detail-oriented Admin Executive Assistant to support operations, compliance workflows, client onboarding, and internal coordination within a structured IT Asset Disposition (ITAD) environment.

This is not a basic administrative support role.

You will serve as the operational control layer across:

• executive coordination

• compliance documentation

• workflow tracking

• client onboarding

• records management

• operational communication

This role requires exceptional attention to detail because even small operational mistakes can create downstream compliance, operational, or financial issues.

You’ll work closely with:

• leadership

• operations teams

• clients

• compliance stakeholders

to ensure workflows remain accurate, organized, compliant, and fully operational.

If you:

• notice inconsistencies immediately

• thrive in structured environments

• follow through until tasks are fully complete

• take ownership seriously

this role is a strong fit.

🔥 What You’ll Own

Administrative Coordination & Scheduling

• Manage:

• calendars

• scheduling

• operational coordination workflows

• meeting logistics

• Coordinate communication across:

• leadership

• clients

• operations teams

• vendors

• Anticipate operational needs and protect leadership bandwidth

• Ensure tasks, deadlines, and follow-ups move forward without delays

Documentation & Compliance Support

• Maintain organized, audit-ready documentation across systems

• Support compliance-sensitive workflows within ITAD operations

• Ensure all records remain:

• accurate

• complete

• properly documented

• securely stored

• Work within systems such as:

• Google Workspace

• Slack

• CRM platforms (Salesforce or similar)

• operational tracking systems

• Maintain consistency and accuracy across all documentation and operational records

Operational Tracking & Quality Control

• Track:

• client onboarding progress

• operational workflows

• internal updates

• documentation changes

• Identify inconsistencies across:

• dates

• records

• schedules

• onboarding data

• documentation

• Validate names, records, numbers, and workflow details before execution

• Help prevent operational issues through proactive quality control and review

Systems & Records Management

• Maintain clean and structured systems across operational tools

• Keep records:

• organized

• searchable

• accessible

• audit-ready

• Ensure operational systems remain consistent and reliable long term

• Improve documentation organization and workflow efficiency where possible

💻 Must-Have Requirements

Experience

• 3+ years of experience in:

• Executive Assistant roles

• Administrative Assistant roles

• Operations support roles

• Virtual Assistant roles

• compliance-focused administrative environments

Core Skills

• Strong experience with:

• Google Workspace

• Slack

• CRM systems (Salesforce or similar)

• Exceptional attention to detail and organizational ability

• Strong written and verbal English communication skills

• Ability to work independently with minimal supervision

• Strong operational follow-through and accountability

• High level of professionalism and confidentiality

Core Competencies

• Structured and process-oriented mindset

• Strong operational discipline

• Clear communication and proactive coordination

• Ability to manage multiple priorities accurately

• Strong problem-solving and quality-control mindset

⭐ Nice to Have

• Experience in:

• ITAD environments

• compliance-heavy industries

• operations-focused businesses

• Experience supporting:

• founders

• executives

• leadership teams

• Familiarity with:

• audit preparation

• compliance workflows

• onboarding coordination

• operational tracking systems

🧠 What Makes You a Strong Fit

• You are extremely detail-oriented and process-driven

• You catch mistakes and inconsistencies quickly

• You take ownership seriously and follow tasks through completely

• You thrive in highly structured operational environments

• You maintain professionalism under pressure

• You proactively solve problems instead of waiting for direction

📅 What a Typical Day Looks Like

• Coordinate schedules and operational workflows

• Maintain organized and audit-ready documentation

• Track onboarding progress and internal operational tasks

• Review systems and records for inconsistencies or missing information

• Support leadership communication and follow-ups

• Maintain clean operational systems and documentation

• Ensure workflows remain compliant, accurate, and fully documented

In short: You help keep operations accurate, organized, compliant, and operationally reliable at all times.

📊 Key Metrics for Success (KPIs)

• 100% audit-ready documentation

• Zero critical operational or documentation errors

• Accurate and timely task completion

• Reduction in operational issues through proactive quality control

• Smooth onboarding and workflow coordination

• Leadership confidence in operational reliability and follow-through

🌟 Why This Role Stands Out

• High-trust role with direct exposure to leadership

• Strong ownership across operations and compliance workflows

• Opportunity to improve and organize operational systems

• Structured, process-driven environment

• Clear path toward:

• Operations Manager

• Executive Operations Lead

• Compliance Coordinator

• Administrative Operations leadership

• Fully remote role with long-term growth potential

🧪 Interview Process

• Initial Screening

• Recruiter Interview

• Client Interview

• Offer & Onboarding

👉 Apply Now

If you:

• are highly detail-oriented

• catch mistakes others miss

• enjoy structured operational environments

• take ownership and follow-through seriously

this role is a strong fit for you.